EY refers to the global organization, and may refer to one or more of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. The data controller collecting and processing your personal information during the application process is the EY member firm responsible for the advertised position.
Your personal information is processed so that EY recruitment teams can consider and manage your application for the advertised position and contact you. The information you provide to us during the application process may be shared for the purposes of EY’s global recruitment program with one or more of EY member firms globally.
By reading this notice you are agreeing to your personal information being processed and used as outlined in both this brief Data Privacy Statement. You have the right to withdraw your consent or to object to the further processing of your personal information at any time.
This Data Privacy Statement is intended to describe the practices EY follows in relation to the application process with respect to the privacy of all candidates.
At EY, we have focused on implementing fair information practices that are designed to protect your privacy and your personal information. We believe that everyone benefits from the free flow of information when that information is gathered and used responsibly. Therefore, EY has set itself the task of providing you with comprehensive information about how we will use your personal information and to inform you about your rights in this regard.
If you have any questions regarding the processing of your personal information, please contact us via firstname.lastname@example.org
If you are applying for an advertised position at EY, we may collect information about you for purposes of the application process.
Expressing an interest in working for EY
This section explains how your personal information will be used when you submit information for application purposes.
The provision of your personal information is optional at any time. However, please be aware that your refusal to provide us with your personal information may result in the data controller not being able to carry out any activity related to your recruitment. You have the option to send your application directly to an EY recruiter within your country. You can contact the EY recruiter directly by e-mail or by telephone.
Who is the Data Controller?
The data controller for your personal information is the EY member firm which is responsible for the advertised position and to whom you address your application. Details of the EY member firm responsible for your application can be found in our Careers site on EY.com.
It is possible that EY member firms may be jointly responsible for your personal information if you submit applications to multiple EY member firms.
Who can access your information?
Access to your personal information is limited by need. All recruitment staff within the EY member firms worldwide have access to your profile on the database and are able to match your details to current vacancies.
Recruitment staff who has a need-to-know can access your personal information as is necessary to perform its functions. From time to time, we may need to share your personal information with other third parties. However we will only disclose your personal details for the following reasons:
- When it is necessary to involve a third party service provider in order to facilitate or extend recruitment services.
- When explicitly requested by you.
- As required by a court order or any other legal or regulatory requirement.
Transfer of personal information
EY has a comprehensive global privacy compliance program which consists of EU approved Binding Corporate Rules as well as certification to the EU-US Privacy Shield Framework administered by the U.S. Department of Commerce and will only disclose your personal information to third parties that have agreed in writing to provide an adequate level of privacy protection.
Why do we need your personal information?
Your personal information is processed so that EY recruitment teams can consider and manage your application for the advertised position and to contact you. Your personal information will be used by EY for administering the global recruitment program of our member firms. This will include planning and monitoring recruitment campaigns and notifying you from time to time of current vacancies.
Your personal profile and application progress?
You have a responsibility to ensure you submit accurate information to the Recruitment team and keep it up to date during the application process. Your email address allows us to communicate with you if your qualifications and/or preferences match job opportunities.
Applying for a job outside of your home country
If you wish to apply for a job in a country outside of your home country, we may need to ask you questions that are specific to the country where the job is located. This is because in certain countries, before we can offer someone a job, we have to ask certain additional questions. These questions will be relevant and necessary for the job advertised and consistent with EY’s values
You may of course ask to have your information deleted at any time. However, once you have submitted your information, it will be stored in accordance with applicable legal and regulatory requirements. For example, some countries have a regulatory requirement to keep details on file for a specified period if an individual has been considered for a particular vacancy. If you require further details regarding the regulatory requirements for a particular country, please send an e-mail to email@example.com.
Your information will remain on file with us as long as you are actively pursuing positions with EY. However, your personal information will not be kept more than 3 years after the end of the application process. At that point, we may contact you to inform you that your details will be removed unless you instruct us otherwise.
Special categories of personal information
In the initial stages of the recruitment process, we do not seek to collect special categories personal information from you (this is also known as “sensitive personal information”). Special categories of personal information includes information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, genetic or biometric data for the purpose of uniquely identifying a natural person, information concerning health, information concerning a natural person’s sex life or sexual orientation and in some cases, social security numbers or financial information.
We may need to collect special categories of personal information from you at a later stage in the recruitment process if local employment laws or regulations require us to do so. To the extent you provide us with any special categories of personal information to support your application or as part of your personal profile, you agree that we may use this information in accordance with local applicable law or regulations and in line with this Data Privacy Statement.
If you provide us with personal details for your application, please do not include any special categories of personal information. If you provide us with this information, you agree that we may use this information in accordance with applicable local law or regulations and in line with this Data Privacy Statement.
If you provide any information in relation to third parties or referees, you are responsible for obtaining their consent and ensuring they are aware that their details will be forwarded to, and used by, the EY network.
Controlling your personal information
EY does not collect or compile personal information for dissemination or sale to outside parties for consumer marketing purposes or host mailings on behalf of third parties.
You are legally entitled to request details of the personal information we hold about you. We provide you with the ability to make sure your personal information is accurate and up to date. You can request a copy of your personal information, or seek rectification, erasure or restriction of processing of your personal information by sending an e-mail to firstname.lastname@example.org.
EY is committed to making sure that your personal information is kept secure and has implemented accepted standards of technical measures and security policies that protect the information it has under its control from:
- Unauthorized access.
- Improper use or disclosure.
- Unauthorized modification.
- Unlawful destruction or accidental loss.
All EY personnel and any third parties which EY engages to process your personal information are obliged to respect the confidentiality of your information.
If you are concerned about an alleged breach of privacy law or any other regulation by EY, you can contact EY’s General Counsel’s office and/or EY’s Global Privacy Officer, 6 More London Place, London, SE1 2DA, United Kingdom or via email at email@example.com. An EY Privacy Officer will be made available to investigate your complaint and give you information about how it will be handled.
If you are not satisfied with the way in which EY has resolved your complaint, you have the right to complain to the data protection authority in your country. You may also refer the matter to a court of competent jurisdiction.
If you have questions or you do not feel that your concerns have been addressed in this Data Privacy Statement, please contact your usual EY representative, or you can reach us via firstname.lastname@example.org.